Sl.No

Reference

File Maintained by

01

FL/GN/2.1.2/01

AMC file - FT/GN/35 to 37

02

FL/GN/1.1.2/XX

Quality Objective File

03

FL/GN/2.2.3/01

Hostel FT/GN/47

04

RC/GN/2.2.3/01

Suggestion register

05

FL/GN/2.2.4/01

College Bus, FT/GN/39,40,41

06

FL/GN/4.2.1/01

University examination & analysis

07

FL/GN/5.1.2/01

Academic calendar - preparation & issue

08

FL/GN/5.2.5/01

Time table coordinator (TTC)

09

FL&RC/GN/6.1.1/01-04-Cultural

Extra curricular activities

RC/GN is for maintaining OD details of the students

10

FL&RC/GN/6.1.1/05 - NCC

11

FL&RC/GN/6.1.1/06 - NSS

12

FL&RC/GN/6.1.1/07 - TAM

13

FL&RC/GN/6.1.1/08 - YRC

14

FL&RC/GN/6.1.1/09 - LEO

15

FL&RC/GN/6.1.1/10 - ROTRACT

16

FL&RC/GN/6.1.1/11 - MUSIC

17

FL/GN/6.1.5/01

Alumni file (College level) FT/GN/44

18

RC/GN/6.1.5/01

Alumni register (for registration)

19

RC/GN/2.2.4/01

Suggestion register - Transport

20

RC/GN/2.2.4/02

Suggestion register Front Office

21

RC/GN/2.2.4/03

Canteen

22

RC/GN/4.2.1/01

University result analysis (MCA)

23

FL/A1/1.1.4/01

Continuation of affiliation

24

FL/A1/1.1.4/02 TO 04

Extension of approval

25

FL/A1/2.1.3/01

Introduction of New Courses

26

FL/A1/3.1.1/YYYY/XXX/DC

Personal File Faculty FT/GN/28,29,30,31TO 34 & 42

27

FL/A1/3.1.2/01

Recruitment File Faculty FT/GN/29,30,31TO34 & 42

28

FL/A1/3.1.4/01

Training-Faculty

29

FL/A1/3.2.1/YYYY/XXX/DC

Personal File supporting Staff FT/GN/27,29,30,31 TO 34 & 42

30

FL/A1/3.2.2/01

Recruitment File Supporting staff FT/GN/29 to 34 & 42

31

FL/A1/3.2.3/01

Training-Supporting Staff

32

FL/A1/5.2.1/01

Stock verification etc., FT/GN/25,38

33

FL/A1/5.2.3/01

Stationery Procurement FT/GN/24

34

RC /A1/6.1.3/01

Paper presentation

35

FL/A2/4.1.1/01-YYYY-BC/NUM

List of students admitted 

36

FL/A2/4.2.1/02

Mark Statement etc.

37

FL/A2/4.2.1/01

University Mark statement

38

FL/A2/4.1.1/ 01 TO 04

List of students admitted to various branches

39

FL/A2/4.2.1/03

Odd semester forwarding application forms-exams

40

FL/A2/4.2.1/04

Even semester List of Students-Practical Exam

41

FL/A2/4.2.1/05

Particulars of Attendance

42

FL/A2/4.2.1/06

University Rank Holders

43

FL/A2/4.1.1/07

HSC Mark Sheets

44

FL/A2/4.1.1/08

Sc-St  Proforma

45

FL/A2/4.1.1/09

Remittance of Annual Fee

46

FL/A2/4.1.1/10

Return of TC And Other Originals

47

FL/A2/4.1.1/11

Circulars/Letters/Guidelines received from DoTE/University/ AICTE

48

RC/A2/4.1.1/01

Students admission register

49

FL/A3/4.2.6/01

Internal Scholar ship  Students FT/GN/26

50

FL/A3/4.2.6/02 to 05

External Scholar ship - Students

51

FL/A2/6.1.3/01

Paper presentation

52

RC/A3/4.2.6/01

Internal Scholar ship - Students

53

RC/A3/4.2.6/02

External Scholar ship - Students

54

FL/A2/1.1.6/01

Annual Report of the college

55

FL/A2/1.1.6/02

Statistical Query - National Technical Manpower Information

56

FL/A3/2.1.0/01

Budget - College level FT/GN/12-16

57

RC/A3/2.1.0/01

Recurring

58

RC/A3/2.1.0/02

Capital

59

FL/A3/5.2.1/DC-01

Purchase college level - consumables FT/GN/18, 20,21

60

FL/A3/5.2.1/DC-02

Purchase college level - non-consumables FT/GN/18, 20,21

61

FL/A3/5.2.1/03

Equipment Insurance

62

FL/A3/5.2.1/04

Insurance Claim

63

RC/A3/5.2.1/01

Master Stock register

64

FL/A3/6.1.3/01

Paper Presentation

65

FL/PE/2.1.0/01

Budget

66

FL/PE/5.2.1/01

Purchase

67

FL/PE/6.1.1/01

Auction file

68

FL/PE/6.1.1/02

Extra mural

69

FL/PE/6.1.1/03

Intra mural

70

FL/PE/6.1.1/04

Ties file

71

FL/PE/6.1.1/05

OD file

72

RC/PE/5.2.1/01,02

Stock register 

73

FL/TP/7.2.4/01

Placement file FT/GN/43

74

FL/LI/5.2.2/01

Overdue

75

FL/LI/5.2.2/02

Reservation FT/LI/01,02

76

FL/LI/5.2.2/03

Daily statistics

77

FL/LI/5.2.2/XX

Bills - department wise

78

FL/LI/5.2.5/01

Minutes of Library Committee Meeting

79

RC/LI/5.2.2/01

Library accession register- Books

80

RC/LI/5.2.2/02

Suggestion

81

RC/LI/5.2.2/03

Daily statistics

82

RC/LI/5.2.2/04

Entrance

83

RC/LI/5.2.2/05

Suggestion Register

84

RC/LI/5.2.2/06

Library accession register - Journals

85

RC/LI/5.2.2/XX

Department books

86

FL/M.Rep/1.1.2/01

Objective Implementation

87

FL/M.Rep/1.1.6/01

Management Review

88

FL/M.Rep/1.1.6/02

Corrective and Preventive Action

89

RC/M.Rep/1.1.2/01

Document Issue Register

90

FL/M.Rep/1.1.4/01

Internal Audit, Auditor and QMS training

91

FL/M.Rep/1.1.4/02

QMS Planning

92

FL/MR/4.2.5/01

Communication - D.G. Shipping

93

FL/MR/4.1.1/01

Marine Students Proforma A, B etc.

94

FL/MR/4.1.1/09

Yearly report Marine

95

FL/GN/8.1.1/01

Research Activities (College Level - Director, Research)

96

RC/MR/4.2.2/01

TAR for Marine only

97

DOC/A1/01

Staff competence requirements

98

DOC/A1/02

Service rules

99

DOC/A1/03

Supporting staff responsibilities